Accessing Payroll
If you are required to submit payroll throughout the course of your contract, you will submit the payroll through the contractor portal.
When payroll submission opens for a payroll period, you will receive an email letting you know to login and enter your payroll. The contracts that have outstanding payroll will be listed in the "Missing Payroll" section of your “My Action Items” on the Dashboard. When you click on the category, a window will open from the right side of the screen listing the contracts that need payroll to be reported.
You can also access the missing payroll for your contracts from the “Missing Payroll” section of your “My Action Items” on the "My Contracts" tab or by clicking on the “Payroll” link under the “Contract Activities” section in the contract overview window on the "My Contracts" tab. From the “My Action Items” on the "My Contracts" tab, a list of contracts will open below the section header when you click on it.
Click on a contract in the list to open the payroll window for that contract.
Select a Payroll Period
The payroll page will open from the right of the screen. All available payroll periods will be displayed. Any payroll that needs to be submitted will show a red X under the “Completed” column for the payroll period.
Click on the payroll period from the list that you would like to submit, and the payroll entry window will open from the right side of the screen.
Enter Your Payroll
When the payroll entry screen opens, enter the hours and payroll for the selected payroll period. Click “Submit” to send the payroll to the administrator for review.
If you have more than one payroll to enter, you can use the "Continue" button to move to the next payroll period. Your payroll will be saved before you are redirected to the next payroll submission screen.
Factors That Affect Payroll Fields
Completed Payroll
The red x under the “Completed” column will be replaced with a green check mark once you submit payroll for a payroll period.
Confirmed Payroll
The payroll(s) will be submitted to the administrator for review. The “Confirmed” column will show a red x until the administrator confirms your payroll submission, then it will change to a green check mark.
You will receive a confirmation email once the payroll submission has been confirmed. The email will include an attachment of your payroll summary.
Final Payroll
The “Final Payroll” selection on the payroll entry screen allows you to identify if the payroll you are submitting is the final submission for your contract.
If the “Final Payroll” selection is set to “YES”, you will be redirected to the "Completion Notice" screen when you submit the payroll.
On the "Completion Notice" screen, select the date you completed work on the project. Enter your final contract information and submit it to the administrator.